Transcribe meetings with AI: recording, transcript and minutes sent by email, with no one taking notes
You don't need a standalone meeting recorder, a transcription service and someone to write the minutes. In Rollin Meet the room itself records video with your brand, transcribes in Portuguese, generates the minutes with artificial intelligence and emails them as a PDF to participants, with sentiment analysis. Everything stored in Brazil for as long as you need.
- What it is: AI meeting transcription and minutes, built into the Rollin Meet video call room (Agência Rollin). Nothing to install, nothing to paste in afterward.
- What comes out of every meeting: a branded video recording, an audio recording, a full transcript, minutes with subject, key points, decisions and next steps, and sentiment analysis.
- How it is delivered: in the meeting and in the contact record in Hunter CRM, by email as a PDF to whoever you choose, through a public link with an expiration, and through the API.
- Where it is stored: private storage in São Paulo, isolated per company, with signed links. You set the retention period and delete whenever you want.
- Price: included in the Rollin Meet Pro (R$ 99/month (BRL), up to 5 users) and Business (R$ 299/month, up to 10) plans. Additional user R$ 69.90/month.
Why transcribe meetings with AI inside the room itself
Most transcription tools work as a "robot guest" that joins your meeting on Zoom, Meet or Teams, records it and hands back a text. It works, but it has hidden costs: one more subscription, a strange participant on the call that puts the client off, and a loose text that someone still has to turn into minutes and file in the right place.
In Rollin Meet, transcription is part of the room. Recording starts on its own when someone joins, the audio becomes a transcript, the transcript becomes minutes, and the minutes go to the contact record, to the client's email and, if you want, to your own system through the API. No robot on the call and no rework.
What happens between the end of the meeting and the minutes in your inbox
Minutes after the meeting ends, in this order:
- Recording saved: video with a branded layout (logo, color, title and date) and separate audio for the transcript.
- Transcript: in Portuguese, with the full conversation. Long meetings take a few extra minutes.
- AI minutes: subject, key points, decisions and next steps, in short items that anyone can understand without having been in the meeting.
- Sentiment analysis: overall tone with a score, sales temperature, signs of interest, doubt or objection with the exact quote, and a suggested next step.
- Email delivery: with one click, the minutes go out as a PDF with your company's brand to the client and anyone else you choose, along with the recording link.
How the minutes reach the client
The email carries your company's brand, the key points of the minutes in the body of the message, the attached PDF and a button to watch the recording on a public page with an expiration, no login required. You choose what goes into the PDF: just the minutes, the full transcript, poll results and, for internal use, the sentiment analysis. Every send is logged in the meeting timeline.
Storage in Brazil, retention you control, LGPD
Recordings, transcripts and minutes are kept in private storage in São Paulo, isolated per company. Recording links are signed and expire (from 7 days to 1 year, your choice). The entry screen tells guests the meeting is being recorded. We keep them for 3 months on the Pro plan and 12 months on Business, and you can delete any recording before that. Rollin does not use or resell the content of your meetings.
Who it is for
For anyone who pays for a separate transcription tool today, or still takes notes by hand:
- Sales teams that want the meeting recorded in the CRM, with outcome and next step
- Consultancies, agencies and firms that send minutes to the client after every meeting
- Clinics and healthcare professionals who need a record of the online consultation
- Managers who want to know what was decided and how it went without watching the whole recording
Comparison
| Criterion | Rollin Meet | Standalone tools |
|---|---|---|
| Recording and transcription | Automatic, in the room itself | "Robot guest" on the call or manual upload |
| Minutes ready for the client | Generated and emailed as a PDF | Internal summary; manual sending |
| Sentiment analysis | Included, with quotes and next step | Usually not, or a separate plan |
| CRM record and meeting status | Automatic in Hunter | Paid add-on integration |
| Extra subscription | None: it is in the plan | Yes, per user |
| Data in Brazil | Yes, São Paulo | Usually in the US |
Pro R$ 99/month (up to 5 users) and Business R$ 299/month (up to 10 users)
Additional user R$ 69.90/month. Meeting guests don't count and are unlimited. No lock-in contract, as a module of Hunter CRM. The Business plan also sends emails from your own domain, syncs with Google Calendar and Microsoft 365, and delivers everything through the API.
Frequently asked questions
Is the transcript in Portuguese?
Yes. The transcript and the minutes come out in Brazilian Portuguese, even when the live captions were in another language for some guest.
How long does it take for the minutes to be ready?
A few minutes after the meeting ends, depending on its length. The meeting screen shows the stages (recording saved, transcript, minutes) and updates on its own. One-hour meetings are usually ready in under ten minutes.
Can I transcribe a meeting that happened outside Rollin Meet?
Yes. In the meeting, under "I have a recording made outside the room", you upload the audio or video and the transcript and minutes are generated the same way.
Who receives the minutes?
Whoever you choose: the meeting contact and participants are already selected, and you can add other email addresses. The email goes out with a PDF in your company's brand and is logged in the meeting timeline.
Is the transcript accurate?
The transcript is generated automatically and may have small inaccuracies in proper names and acronyms. The AI writes the minutes from it without inventing content, and you can review them before sending.
How much does it cost to transcribe meetings with Rollin Meet?
It is included in the plans: Pro R$ 99 per month (up to 5 users) and Business R$ 299 per month (up to 10). Additional user R$ 69.90 per month. There is no per-minute transcription charge.
Want to see it in action? Book a demo
You get the invite on WhatsApp and by email, join the room, see the translated captions and the branded recording, and the minutes land in your inbox as a PDF right after.
